ON
COURSE SOUTH WEST PCC (10005126)
ENROLMENT TERMS AND CONDITIONS KEY FACTS 2020-21
To be read in conjunction with
the Course Information Sheet prior to enrolment.
Full Enrolment Terms and Conditions are available either on our website
or by request.
We
regret we are unable to accept under 19s on any of our courses under these Terms
and Conditions, due to Education and Skills Funding Agency funding restrictions.
You need to be 19 before 1 September 2020 to enrol. This means you will
have been born on or before 31 August 2001.
Your
fee paying status (full course fee or concessionary fee) on the first day of the
course remains with you for the duration of that course even if your financial
status changes. Therefore, if you
are paying for part of your course using our payment plan system, you are still
liable for any fees proven to be outstanding against your payment plan.
An
enrolment (place on a course) is not transferable to another person.
Payment of Fees
Places on courses cannot be
reserved without payment, proof of benefit or self-declaration form (if
applicable), or a letter from your employer confirming that they will pay the
total course fees.
Online - using a debit or credit card.
By Cash – in person only at
Hyde Park House, Mutley Plain, Plymouth, PL4 6LF with your fully completed
and signed enrolment form and proof of benefit or self-declaration, if
applicable.
By
Cheque or Postal Order – either in person at
Hyde Park House, Mutley Plain, Plymouth, PL4 6LF
or by post to the same address. If you are claiming a
concessionary course fee, please also attach a copy of your proof of benefit or
self-declaration form.
Please make the cheque or postal
order payable to Plymouth City Council.
By
Debit/Credit Card – either in person at
Hyde Park House, Mutley Plain, Plymouth, PL4 6LF, or by telephoning
01752 660713, having previously received an enrolment pack.
We will complete the enrolment form for you whilst on the telephone. We
will need to speak to the cardholder when we process the payment.
If you are claiming a concessionary course fee, you can only
enrol by telephone if a copy of your
proof of benefit has been seen beforehand.
By Payment Plan –
while our courses offer excellent value for money, we are aware that for some of
our learners it would be helpful to be able to spread the payments. For that
reason, and for personal enrolments there is a payment banding system available
to make payment for individual courses easier.
•
Band 1
– individual courses with a fee of less than £250, and
under 15 weeks duration, to be paid in full on enrolment.
•
Band 2
– individual courses with a fee between £200.00 and £500.00, and
over 15 weeks duration, require 25%
of the total course fee to be paid on enrolment. The remaining balance to be
paid in 3 equal instalments once your course has started.
•
Band 3
– individual courses with a fee between £501.00 and £1,000 require 25% of the
total course fee to be paid on enrolment. The remaining balance to be paid in 8
equal instalments once your course has started.
•
Band 4
– courses costing over £1,000 will require a credit check, please contact us on
01752 660713 to discuss your options.
All agreed instalments will be managed by Direct Debit method and will
incur an additional administration fee of 1% or £5 whichever is greater. Keeping
up to date with payments to On Course South West is a necessary part of your
enrolment. Failure to do so may affect your credit score.
On Course South West may withhold any certificates if there is an
outstanding debt.
If your employer is paying for your course - we require a letter
from your employer on their company headed paper, with your enrolment form
stating that they will pay the total fee for the course.
We will arrange for an invoice to be sent.
The employer will not be eligible for any concessionary fees or have the
option to pay by instalment.
Please be aware that should you withdraw from a course, you or your employer
will be still liable for the full cost of the course.
Reduced/Concessionary Fees
If your course code starts with an A, a reduced
fee is available for persons receiving Job Seeker’s Allowance, Employment
Support Allowance, Universal Credit and Working Tax Credit (both with household
income under £16,010), Housing Benefit, Income Support, Pension Credit or
Council Tax Benefit.
If your course code starts with F,
a reduced fee is available for persons unemployed and receiving Job Seeker’s
Allowance, Employment Support Allowance, Universal Credit, (both work-related
only), enrolling on a full Level 2 aged 19-23 (meeting criteria requirements) or
you earn less than £17,004.00p.a.
Other concessions are available for learners enrolling on
courses where the code starts with F – please discuss with a Learning Adviser.
Concessionary frees do not apply if your chosen course has a
code that starts with D.
To pay a reduced/concessionary course fee you will need to
provide evidence that you are entitled to it.
Evidence provided must confirm
receipt of benefit at the time of enrolment or start of the course.
It must indicate the recipient’s name, the type of benefit claimed and
the period the benefit claim covers (dependants not automatically eligible for
full fee concession). Without
evidence you will need to pay the full cost.
Some courses do not have reductions/concessions.
Refunds
Refunds are not generally given.
However, when a course does not start and
is cancelled by On Course south West a full refund will be granted.
There are specific circumstances where
partial or full refunds can be made. See our Full Terms and Conditions 2019-20
for details. When issued, these refunds are subject to an administration charge.
Please note: fees will only be refunded to
the person who paid. Fees will be
refunded by cheque if you pay by cash or cheque.
Material costs
For some courses you may need to buy books
and/or other materials. This should be shown on the course information sheet.
Please do not buy any materials before the course begins as refunds will not be
given if it does not run.
The
Learner Registration Service
The information you supply is used
by the Learning Records Service (LRS). The LRS issues Unique Learner Numbers
(ULN) and creates Personal Learning records across England, Wales and Northern
Ireland, and is operated by the Education and Skills Funding Agency, an
executive agency of the Department for Education (DfE). For more information
about how your information is processed, and to access your Personal Learning
Record, please refer to:
https://www.gov.uk/government/publications/lrs-privacy-notices
Address: On Course South West, Hyde Park House, Mutley Plain,
Plymouth, PL4 6LF
Telephone: 01752 660713
Email:
info@oncoursesouthwest.co.uk
Website: www.oncoursesouthwest.co.uk
ESFA Privacy Notice
How We Use Your Personal Information
This privacy notice is issued by the Education and Skills Funding
Agency (ESFA), on behalf of the Secretary of State for the Department of
Education (DfE). It is to inform learners how their personal information will be
used by the DfE, the ESFA (an executive agency of the DfE) and any successor
bodies to these organisations.
For the purposes of relevant data protection legislation, the DfE
is the data controller for personal data processed by the ESFA. Your personal
information is used by the DfE to exercise its functions and to meet its
statutory responsibilities, including under the Apprenticeships, Skills,
Children and Learning Act 2009 and to create and maintain a unique learner
number (ULN) and a personal learning record (PLR). Your information will be
securely destroyed after it is no longer required for these purposes.
Your information may be used for education, training, employment
and well-being related purposes, including for research. The DfE and the English
European Social Fund (ESF) Managing Authority (or agents acting on their behalf)
may contact you in order for them to carry out research and evaluation to inform
the effectiveness of training.
Your information may also be shared with other third parties for
the above purposes, but only where the law allows it and the sharing is in
compliance with data protection legislation.
Further information about use of and access to your personal data,
details of organisations with whom we regularly share data, information about
how long we retain your data, and how to change your consent to being contacted,
please visit:
https://www.gov.uk/government/publications/esfa-privacy-notice